April, 2014


April 28th, 2014

How To Choose A Reputable Florida Paper Shredding Service

If you’re looking for a Florida Paper Shredding service, then you’re probably wondering how you should go about picking a reputable shredding company. Protecting the personal information of your clients is just as important after you’ve fulfilled the required document retention time as it is while those documents are being stored onsite. So exactly how do you go about finding a trustworthy document shredding service?

Here are a few things you should look for while trying to find a reputable Florida Paper Shredding service.

  1. Do they offer a mobile shredding service that comes to your place of business? This is extremely important when it comes to document shredding because the documents never leave your sight. And once they’re shredded, they go directly into locked containers and mixed with other shredded documents; therefore, they’re virtually impossible to re-create.
  2. How long have they been in business? It’s best to find a company who has been in business for several years. Then you’ll need to check their reputation and their standing in the community. You can do this by checking their online and offline references and reviews.
  3. Are they an NAID certified contractor?
  4. Inquire about other businesses and government entities who use their services. If the State of Florida and the US government use them, that’s a pretty good indication that they’re trustworthy and competent.
  5. Will they provide you with written proof including the date and time you used their shredding services? You’ll need this documentation to show legal compliance should a problem arise.
  6. Do they offer free estimates?
  7. Are they a local company with a verifiable local address and phone number. The last thing you want is to trust your sensitive documents to some fly-by-night company who shows up at your door with a truck and a document shredder.

When looking for the right document shredding company, it’s important to perform a little due diligence before making any hiring decisions. Hiring the wrong company could have irreparable consequences and could ultimately cost you your business.

If you would like more information about Florida paper shredding services, please contact us. Secure On-site Shredding has been helping Florida with all their document shredding needs since 1994. Allow us to help you protect your information and your reputation – that’s what we do best!

 

April 18th, 2014

Just Shred It – The Benefits Of Mobile Shredding For All Your Sensitive Documents

If you deal with clients, you probably keep a certain amount of personal information for each one. When it comes time to dispose of that information, you have to be very careful about how you go about the process.

Many States have laws in place that specify how personal information about your clients should be handled. If you don’t adhere to those laws, you could find yourself in some legal hot water that could potentially destroy your reputation and your business. Mobile Shredding is the quickest and easiest form of old document disposal available.

Here are a few of the benefits you can expect when hiring a mobile paper shredding company to come to your place of business to shred your sensitive documents.

  1. A mobile shredding company will send a truck to your business to quickly shred your documents. These trucks are capable of shredding thousands of pounds of paper an hour. This option saves time and money because your employees will spend less time shredding documents and more time performing income producing tasks.
  2. The paper that has been shredded goes into locked bins reducing your liability and risk of identity theft.
  3. When using a mobile paper shredding service, you’ll be able to witness your sensitive documents being destroyed. This means you can personally witness the job rather than having to delegate this task down the chain of command. Your sensitive documents never leave your sight.
  4. Your company’s shredded documents are mixed in with shredded documents from other companies which will make those documents virtually impossible to reconstruct.
  5. Shredding also helps the environment because document shredding is an environmentally friendly business practice.
  6. Once the job has been completed, your mobile shredding service will provide you with the written documentation needed to prove legal compliance. This one step could potentially help you win a lawsuit if the question of proper destruction of documents ever becomes an issue.

If you would like an on-site free estimate, or would just like to inquire about our services, please contact us. Secure On-Site Shredding is a NAID Certified Destruction Company and we proudly assist Central Florida, Tampa, Orlando, Sarasota and St. Petersburg businesses with all of their mobile shredding needs.

 

April 11th, 2014

Recycling is Just One of Many Perks of Shredding Sensitive Documents

When your business works with a secure on-site shredding service that provides a certified recycling program, you are getting two great benefits for the cost of one: you are being eco-friendly and supporting the environment, and you are preventing sensitive and confidential information from falling into the wrong hands.

Here are some additional benefits to on-site shredding and how they compare with traditional recycling programs:

Waste Reduction
It is estimated that the United States uses 80 million tons of paper each year, and over 1 million tons globally. Leaving behind a huge, unsustainable eco footprint in our forests that is difficult to fill. However, more than 63 percent of that paper is reused and recycled, thanks to state and local recycling programs, and services that offer on-site shredding, both of which turn confidential documents into 100% recyclable material that is then used in other paper products.

Less Risk Association
The act of recycling should never be frowned upon. Anything your business does to promote a better environment in a positive and actionable way should be applauded. But did you know that haul away, or off-site shredding, and stand alone recycling programs don’t offer the confidentiality guaranteed through legislative requirements that on-site shredding does? On-site shredding is the most secure and the safest way of destroying documents.

Legal Ramifications
In addition to being a green solution for paper waste, in most instances there are many federal and state laws that prevent businesses from simply tossing old documents in the trash. In fact, it is punishable act that carries with it penalties and fines if the rules and regulations aren’t followed. Not to mention lawsuits, privacy violations, and customer loss. Making it even more important that, when it’s time to shred and recycle confidential paperwork, your business partners with a NAID Certified Destruction Company, and gets the confirmation of security that you deserve.

Ready to set up a trusted partnership with a certified on-site shredding service? Please contact us to discuss how we can help you.

April 4th, 2014

Your Information Security Plan

With all the media coverage of the various online data security breaches and the impact of those breaches on the companies and consumers involved, it’s easy to lose sight of the importance of physical information security. Stories about online data security are sexier because they involve 21st century technology, but to the customer whose personal or private business information is compromised, it really doesn’t matter much how it got compromised. It only matters that it did. So companies must guard physically stored customer information just as diligently as they do electronically stored data.

Start with a needs inventory
Before you can create a plan, you should identify what customer information you need to keep in the first place, and how long you need to keep it. This will vary from business to business. Once you’ve made a determination of what you need you should document that. This information is the beginning of your information security plan.

Destroy what you don’t need
Once you’ve determined what information you need to keep, it’s time to securely destroy what you no longer need. To securely destroy it doesn’t mean just tossing it in the trash dumpster. It needs to be shredded. If there’s only a small amount, it can probably be done in-house if you have the proper equipment and the time to do it. If there’s a larger amount, or you don’t have the time or equipment resources to securely destroy it in a timely manner, you should hire a professional like Secure On-Site Shredding to do it for you. In either case, you should document the destruction and keep that documentation on file for your own protection.

Secure what you keep
Once you’ve securely destroyed the information you don’t need it’s time to securely organize what you’ve kept. Businesses that don’t have a specific information security plan often don’t have a very organized information storage system either. This is a good time to develop a system, or improve upon what you’re currently doing.

Confidential information should be stored in one location specified for this purpose, and be protected by restricting location access and lock protection. Only those employees with a “need to know” should be permitted to access confidential or sensitive information. In addition, those who are permitted to access it should be required keep file cabinets locked when not in use, or when they leave the area. Obviously, what you’re able to do will depend largely on the physical characteristics and layout of your facility. But whatever your circumstances, careful attention should be paid to physical information security.

Protecting your business from theft of sensitive or confidential information starts with your information security plan. Knowing exactly what information you need, securely destroying what you don’t need, and securely storing what you keep are vital.

For secure, trustworthy help with your document or hard drive destruction contact us online or call 877-9-Shreds (877-974-7337).