May, 2014


May 30th, 2014

3 Facts That Will Make You Reconsider Mobile Shredding

With identity theft and fraud on the rise, it is imperative to protect sensitive information. Each year companies lose millions of dollars due to security breaches. The best way to prevent this type of loss is to choose a reputable mobile shredding service. Mobile Shredding can ensure that your sensitive data will be completely destroyed. Here are three facts that will make you reconsider mobile shredding.

Fraud Protection
Unfortunately sensitive information getting into the wrong hands can prove to be problematic for any business. It could mean legal and financial trouble and ethical questioning of your company. Many would assume that a regular paper shredder would suffice, but often times they are not sufficient for businesses. The high powered shredders provided by a mobile service ensure that your documents are not able to be reconstructed after shredding. Without safe and reliable document destruction practices, your company can run the risk theft, fraud, and lawsuits. Hiring a mobile shredding service will nearly eliminate this issue because your documents will be completely destroyed in your presence.

Recycling
Hiring a mobile shredding service can have environmental benefits as well. Many reputable shredding companies recycle the residue from shredded documents. Recycling is beneficial to not only your business but the community as a whole. This can reduce the number of trees being cut and create reusable materials.

Convenience
Mobile shredding services offer both scheduled and one-time destruction of documents on site. Depending on the needs of your business, you are able to schedule frequent appointments or just a one-time service for a mass destruction. Mobile shredding services not only destroy paper documents but they also destroy hard drives and electronics. In addition to on site destruction, customers also have the option to drop off their documents for destruction.

Mobile shredding has proven to be very beneficial to businesses over the years. This service can provide a secure and definite way for you to protect your clients and the reputation of your business. To discuss more benefits to mobile shredding, please be sure to Contact Us. Thanks.

 

May 23rd, 2014

Shredding Can Mean the Difference Between Safety and an Information Security Breach

Several large retailers such as Target and Neiman Marcus have suffered security breaches. Their computers had security systems, but they were still hacked. Upwards of 70 million people have had their email and mailing addresses compromised, and around 40 million people have had their credit and debit card information stolen. That was from Target alone, in December 2013. Reports say that Target has spent millions on their information security breach, and the company is still suffering from the catastrophe. Read more about the Target breach here.

People have been made aware of identity theft, through companies like Target making the news. Additionally, there are warnings all over the internet regarding identity theft. People have begun to burn or shred their sensitive papers rather than thoughtlessly throwing them in the trash. Many remember the lady who was gaining recyclable materials from a dumpster, and she ran across sensitive information from people’s recycle bins. Folks are now being much more careful about information security.

For a small business or a business just opening its doors, an information security breach could mean the end of the business. Not only paperwork is subject to theft, but old computers put out for recycling. Businesses may think they have wiped their hard drives clean, but many instances have made the news in which such is not the case.

To examine the problem from the other side, scam artists and identity thieves can and will perpetrate their frauds in a dizzying array of ways. They can even scam the IRS from prison. Information security doesn’t even encompass paper and computers. A simple vacation picture on Facebook can alert an identity thief to his target’s absence from home. A look at the About page, the notation of an address, and someone will need help to recover their identity. What can be done to stop it?

Private citizens should be very careful to let no paperwork with sensitive information like social security numbers, bank account numbers, insurance information or medical information get into the trash or recycle bin. Secure On-Site Shredding offers individuals a one-time service for their security needs. If people are spring-cleaning the desk and need to safely dispose of months’ worth of sensitive information, SOShredding is available for their peace of mind. Small businesses who are upgrading their computer systems should contact the company for secure shredding of their old system’s hard drives. A plus of this service is that all shredded materials are recycled for the benefit of the environment. Contact us to preserve your most sensitive information security.

 

May 19th, 2014

The Importance of Hard Drive Destruction for Health Care Companies

If health care is your field, you’re undoubtedly familiar with the HIPAA Privacy Rule, which protects the privacy of patients’ health information. Patients and customers are familiar with it as well, which is why they’ll appreciate the peace of mind they receive knowing that your business uses professional SOS hard drive destruction.

Why is it so important to properly destroy hard drives? For starters, if personal information is improperly discarded, your business could be subject to litigation. In fact, the past two years have witnessed over 10 million dollars in fines levied against businesses for just this reason. Don’t leave your business vulnerable to a costly and protracted court battle.

Beyond the legal and financial risk of failing to properly destroy hard drives, business owners have an ethical responsibility to their customers to protect sensitive information. Even if you’re a small business owner, your hard drive almost certainly contains highly sensitive information about your employees, such as Social Security numbers.

Don’t risk the privacy of your patients, customers, and employees by simply trying to “wipe” a hard drive yourself. Information is buried deep inside, and true shredding is the safest way to guarantee that information is no longer available to potential identity thieves. In short, our method is the absolute best protection for your sensitive information.

Contact us to learn more about our services, and to see why our customers trust us to handle their shredding and hard drive destruction. With the help of Secure On-Site Shredding, you can be sure your business is protected.

 

May 12th, 2014

The Importance of Maintaining a Current Document Retention Policy

There are certain articles of information that should always be kept on file. These can include certain IRS paperwork, articles of formation, corporate resolutions, partnership agreements, etc. The problem is, when “cleaning house” these important papers sometimes get sent to the shred pile; never to be seen again. Destruction of these vital documents can cost your firm time and money to replace – if they are even replaceable. This is we recommend maintaining a current Document Retention Policy.

A Document Retention Policy should be designed by the managing individuals within a business. The policy should include what documents should be kept indefinitely, the location of these documents, and should require a chain of custody during each document destruction process.

The Document Retention Policy should be given to each individual within the firm that handles office duties. This way, when it comes time to shred, these individuals will have a clear, current, and comprehensive list of important documents and records that should be kept.

In some cases, some records must be kept for only a certain period of time and then they can be destroyed. The Document Retention Policy should include these documents as well, and the date in which these records can be discarded. For instance, the IRS recommends keeping financial records for at least 7 years. After the seven years has passed, these documents and records can be safely and securely destroyed.

When designing your retention plan, following a basic template for a standard retention policy is a good start, but be sure to tailor the policy to suit your specific business needs.

If you are interested in learning more about how to ensure your important documents steer clear of the shredder, please contact us. At Secure On-Site Shredding (SOS) we pride ourselves on providing our customers with the utmost in customer service. Call today to speak with one of our document destruction experts.