Business Tips


September 27th, 2014

What Should I Shred?

container-300lbsIdentity theft of both individuals and businesses has been all over the news for a long time. The sheer audacity of identity thieves leaves most folks wondering if anything is safe anymore. To be fair, people are aware of the problem to the point that identity thieves really have to work to get your personal information. There are still items they can use that seem perfectly innocent to you, but keep in mind that it only takes a name and address for an identity thief to steal your life.

What You Should Shred
It is common knowledge that anything containing a name, address, social security number, birthdate or account number should be shredded. Everyone knows by now that paystubs, bank statements, medical information and bills should be shredded. Items you should shred:

•    Seemingly junk mail offering financial products like insurance or investments
•    Advertising from banks or mailings including changes to their terms of use
•    Papers related to a home business or work at home opportunity
•    Papers related to your mortgage and insurance
•    Mailings advertising cars, houses, boats and RVs
•    Basically anything that isn’t addressed to Occupant

Why You Should Shred It
It is simply too easy for an identity thief to pick up the papers out of the recycle bin after you’ve gone to bed, says the New York Times’ Bucks Blog. From these, s/he can get a name and address with which to call these businesses, impersonate you and then cause all manner of financial trouble for you. As an example, you ordered a pizza and signed for it. The receipt information as well as the signature can give an identity thief information with which to steal your identity. Never toss anything with your signature on it.

Identity thieves are capable of taking paperwork pertaining to your home business that you tossed out as of no use. With this, they can then call the company, “change” your address and divert any payments into their own accounts. Not only that, but if you get mail regarding your business with your clients’ or downlines’ names, an identity thief could have a field day with that information. Protect your clients and/or downline, because you could be held responsible if identity theft happens.

How to Shred It
Now that you are aware of yet more ways identity thieves use to cause mayhem and chaos, you should also be aware that a solution is a click or a phone call away. If you can’t afford a personal shredder or don’t have time to do it yourself, SOS can do it for you. Shredding, recycling and green practices are our specialty. Contact us for more information.

September 24th, 2014

On-Site Shredding offered at Upcoming Community Shredding Events

shred it servicesIdentity Theft is prominent in news reports all over the country.  You just can not be too careful with your identity.  Even throwing away seemingly harmless junk mail could make you a target to someone who might want to steal your identity.  What if someone used your tossed out junk mail credit card offers to apply for a credit card in your name? 

Chances are you have been keeping some papers with account information and other private details that you don’t need any more, but you know better than to just throw out with the recycling. 

If you would like to know how you can offer On-Site Shredding to your community, customers or business, please contact us or visit our Community Shred page.

August 28th, 2014

Hard Drive Destruction – A Must For Businesses

hard drive destructionWith the current buzz in Washington DC about crashing hard drives, lost emails, methods of backup storage, and information retrieval, concerns about hard drive security and durability have been on the minds of many Americans. One thing is certain. Computer hard drives can hold a lot of valuable information that others would like to see.

Does your company have a computer graveyard?
Surprisingly, many do. With identity and information theft being so prevalent today, old hard drives not properly destroyed can be a grave security risk for any company. Manufacturing secrets, innovative research results, and product development information needs to properly destroyed. Personnel records, credit card information, and customer lists would be of great value to the competition or an identity thief.

It is surprising how durable hard drives can be.
Police and other law enforcement agencies have the ability to get information off hard drives that the average person would think would be beyond retrieval. Unfortunately, identity thieves know this plain truth too.  Although they may not have the technology available to them that is available to law enforcement, they still have ways to get personal information that can be very damaging off of a hard drive.

Through the years, there have been many myths concerning hard drive destruction.  There’s the de-magnetization method works only if the magnet is strong enough, like the kind found on magnetic cranes used in junk yards for lifting cars.  Then there’s the acid bath, but of course, you need to find a safe way to apply and dispose of the acid.  Renting a sandblaster, incinerating, shattering with a hammer or using it as target practice might be somewhat effective, but not very safe or cost effective. Seriously, in today’s computer driven economy, companies have to have a safe, effective way to dispose of spent hard drives.

When choosing a hard drive sanitation or destruction service, go and visit the facility unannounced.  Make sure that the building is secure and that background checks are run on all employees. Ask to see or receive detailed information on the destruction process and ask if they are certified with a quality control agency like the National Association for Information Destruction.

For more information about safe and complete hard drive destruction, contact us today.

 

August 16th, 2014

Why Is Hard Drive Destruction Important?

orlando shredding hard driveSo you’ve updated your computer and now it’s time throw your old computer away. How should you go about disposing of your old PC or Mac? Well unfortunately we live in an age where cyber terrorists and hackers are a way of life. One of the worst things you can do is just throw your computer away as is. Banking info, private correspondence, almost anything is accessible to someone determined to steal your information. In a worst case scenario you could even have your whole Identity stolen.

So how should your computer be disposed off? Well the logical solution may seem to be to delete everything off of your computer;however this is simply not enough to keep the contents of your computer out of the wrong hands. There are often multiple places on your hard drive where data is stored and erasing the most obvious places doesn’t completely get rid of the data. The only sure way to make sure your private info stays private is to have your hard drive physically destroyed. We can take care of that, learn more on our Hard Drive Destruction page.

Hard Drive Destruction much like most things in life, is best left to the professionals. Sure, if you search long enough you will probably find a video or two on YouTube that demonstrates how to dispose of your hard drive at home, and someone with a natural affinity for electronics may be able to do so. However, for the majority of casual computer users it’s not worth the aggravation not to mention the chance that it doesn’t get done the right way. You are much better off hiring a paid professional. Hiring someone to destroy your hard drive for you not only ensures that the job gets done correctly, but an added benefit is that the dead hard drive then gets recycled properly.

When it comes to what is referred to in the industry as “Hard Drive Shredding” you have two options: On-Site and Off-Site. If you choose Off-Site your hard drive gets picked up and taken away for disposal. Would you trust someone to take your documents to their house and shred them for you, knowing that they could read any and all of them without you ever knowing? Well Off-Site hard drive shredding carries the same risk. Someone knowledgeable in computers could easily extract everything.

The benefit of hiring an On-Site service like Secure On-Site Shredding for your Hard Drive Destruction is that your hard drive will be destroyed on your property, in your presence. On-Site shredding is realy the only true way to achieve piece of mind when disposing of an old computer.

If you want to sleep soundly at night, choose On-Site.

For more information about On-Site shredding contact us or follow us on Facebook or Google+.

July 22nd, 2014

WATCH Your Back with Hard Drive Destruction Services

hard-drive-destruction-serviceDoes your company have a store room filled with old computers? You may want to consider our Hard Drive Destruction Services to properly and legally dispose of the records stored on discarded electronic media. It’s not enough to just wipe or erase your hard drive.

We recently highlighted just a few of the reasons why you need to properly dispose of paper documents.  Your exposure is even worse with electronic information!

The agencies that require proper data destruction include Health Insurance Portability and Accountability Act (HIPPA), Fair and Accurate Credit Transactions Act (FACTA), Florida Unlawful Use of Personal Identification Information Act and at least five others that we reported in that article.

Virtually every piece of paper in your files was probably created or stored on a computer or server that you may not even be using any longer. You are obligated to destroy all sensitive information about employees, patients, clients and customers.  How many credit cards or social security numbers do you have on those hard drives that you are planning to donate to a local charity?

Here are just a few examples of companies who admitted customer records being compromised.  How many thefts of data go unreported?

How many hard drives do you have laying in a junk pile that you would not even notice just “walking out the door?”

There are also potential disclosure and liability issues to be considered. Would you really want some of the private reports you have on your hard drives available for the world to see?

Consider this case where no less than the head of the IRS defends the service’s right to destroy data:

“it was revealed last week that the agency had lost some emails sent to and from Lois Lerner, the retired head of the agency’s Exempt Organizations division” and then in a related article “Lawmakers Want to Dig Up IRS’s ‘Hard Drive Cemetery.”  

Do you have your own hard drive cemetery filled with sensitive information?

Call 877-974-7337 or contact us.  We will gladly review your situation and make you aware of all legal obligations you may have for electronic media retention and destruction.

June 25th, 2014

BEWARE! Are You Violating the Law by NOT Destroying Information Before Discarding? – You Need a Paper Shredding Service

You may be surprised that companies of all sizes in many industries are obligated to destroy (shred) all kinds of information they have collected from customers, about employees and more.

Paper Shredding Service is NOT just for big companies, banks and medical facilities.  In this article by Association of Corporate Council, Attorneys Andy Serwin and Adam Fleisher provide an overview of the many areas of exposure faced by most businesses. They report that

“The FTC recently reiterated its belief that regardless of any representations that you may make about the collection and storage of user data, you must take reasonable steps to keep sensitive data secure.”

They also point out that under the revised Children’s Online Privacy Protection Act (COPPA), there are “new compliance requirements for apps that collect personal information from children under the age of 13.” 

Please visit this area of our website to see a chart that outlines all the various documents you are required to destroy prior to discarding them.

For example, NOT destroying customer records could subject your business to fines and other penalties from at least six different agencies!

Some of the agencies that govern document and records management include:

  • Fair and Accurate Credit Transactions Act (FACTA)
  • Family Educational Rights and Privacy Act (FERPA)
  • Gramm-Leach Bliley Act (GLB)
  • Health Insurance Portability and Accountability Act (HIPPA)
  • Sarbanes-Oxley Act (SOX)
  • US Safe Harbor Program
  • USA Patriot Act
  • Florida Unlawful Use of Personal Identification Information Act

Call 877-974-7337 or contact us.  We will gladly review your situation and make you aware of all legal obligations you may have for document retention and destruction before discarding.