Information Security


September 3rd, 2014

Peace of Mind and Convenience With On-Site Shredding

paper shredding secure storage containersOn-site shredding is one of the most cost effective and efficient methods for protecting and disposing of sensitive information. Utilizing on-site, scheduled shredding saves time and money by freeing up space and employee time for more pressing and profitable tasks.

Secure On-Site Shredding has been protecting sensitive information and data in Central Florida for two decades, building a reputation of reliability and impeccable security along the way. By employing a consistent chain of custody and transporting and storing information in secure containers, sensitive information is protected at every step throughout the process. The secure containers for storage between scheduled disposal dates are provided to our customers at no charge.

With on-site shredding you not only get convenience, but you also get the peace of mind that comes from witnessing the documents being shredded before transferring custody to us. Upon destruction of the information, a Certificate of Destruction is provided for your records and any compliance needs.

All of our on-site technicians are screened professionals and follow strict guidelines to ensure an uninterrupted chain of custody and the protection of your private information. Arriving in fully automated, state of the art trucks, our technicians dispose of your documents in minutes.

Secure On-Site Shredding’s Destruction Specialists will help you determine your needs and review all of the options available to ensure your company, client and employee information is disposed of properly.

Call us today and speak with one of our specialists or use the Contact Us page or the Estimate page on our website to learn how we can help you protect your information and your reputation.

 

August 28th, 2014

Hard Drive Destruction – A Must For Businesses

hard drive destructionWith the current buzz in Washington DC about crashing hard drives, lost emails, methods of backup storage, and information retrieval, concerns about hard drive security and durability have been on the minds of many Americans. One thing is certain. Computer hard drives can hold a lot of valuable information that others would like to see.

Does your company have a computer graveyard?
Surprisingly, many do. With identity and information theft being so prevalent today, old hard drives not properly destroyed can be a grave security risk for any company. Manufacturing secrets, innovative research results, and product development information needs to properly destroyed. Personnel records, credit card information, and customer lists would be of great value to the competition or an identity thief.

It is surprising how durable hard drives can be.
Police and other law enforcement agencies have the ability to get information off hard drives that the average person would think would be beyond retrieval. Unfortunately, identity thieves know this plain truth too.  Although they may not have the technology available to them that is available to law enforcement, they still have ways to get personal information that can be very damaging off of a hard drive.

Through the years, there have been many myths concerning hard drive destruction.  There’s the de-magnetization method works only if the magnet is strong enough, like the kind found on magnetic cranes used in junk yards for lifting cars.  Then there’s the acid bath, but of course, you need to find a safe way to apply and dispose of the acid.  Renting a sandblaster, incinerating, shattering with a hammer or using it as target practice might be somewhat effective, but not very safe or cost effective. Seriously, in today’s computer driven economy, companies have to have a safe, effective way to dispose of spent hard drives.

When choosing a hard drive sanitation or destruction service, go and visit the facility unannounced.  Make sure that the building is secure and that background checks are run on all employees. Ask to see or receive detailed information on the destruction process and ask if they are certified with a quality control agency like the National Association for Information Destruction.

For more information about safe and complete hard drive destruction, contact us today.

 

August 16th, 2014

Why Is Hard Drive Destruction Important?

orlando shredding hard driveSo you’ve updated your computer and now it’s time throw your old computer away. How should you go about disposing of your old PC or Mac? Well unfortunately we live in an age where cyber terrorists and hackers are a way of life. One of the worst things you can do is just throw your computer away as is. Banking info, private correspondence, almost anything is accessible to someone determined to steal your information. In a worst case scenario you could even have your whole Identity stolen.

So how should your computer be disposed off? Well the logical solution may seem to be to delete everything off of your computer;however this is simply not enough to keep the contents of your computer out of the wrong hands. There are often multiple places on your hard drive where data is stored and erasing the most obvious places doesn’t completely get rid of the data. The only sure way to make sure your private info stays private is to have your hard drive physically destroyed. We can take care of that, learn more on our Hard Drive Destruction page.

Hard Drive Destruction much like most things in life, is best left to the professionals. Sure, if you search long enough you will probably find a video or two on YouTube that demonstrates how to dispose of your hard drive at home, and someone with a natural affinity for electronics may be able to do so. However, for the majority of casual computer users it’s not worth the aggravation not to mention the chance that it doesn’t get done the right way. You are much better off hiring a paid professional. Hiring someone to destroy your hard drive for you not only ensures that the job gets done correctly, but an added benefit is that the dead hard drive then gets recycled properly.

When it comes to what is referred to in the industry as “Hard Drive Shredding” you have two options: On-Site and Off-Site. If you choose Off-Site your hard drive gets picked up and taken away for disposal. Would you trust someone to take your documents to their house and shred them for you, knowing that they could read any and all of them without you ever knowing? Well Off-Site hard drive shredding carries the same risk. Someone knowledgeable in computers could easily extract everything.

The benefit of hiring an On-Site service like Secure On-Site Shredding for your Hard Drive Destruction is that your hard drive will be destroyed on your property, in your presence. On-Site shredding is realy the only true way to achieve piece of mind when disposing of an old computer.

If you want to sleep soundly at night, choose On-Site.

For more information about On-Site shredding contact us or follow us on Facebook or Google+.

July 25th, 2014

You Owe Your Clients Top Knotch Information Security

florida-shredding-securityTrust is the key to keeping long term clients, and they need to be able to trust more than just your products. Your clients need to be able to trust that all the personal information they provide you with will be kept secure. Your clients provide you with a wealth of personal information in every transaction they make with you.

The simple act of paying you for your product or services requires your client provide you with enough information to put themselves at risk for identity theft if you are not properly handling that information. To properly protect that information, it needs to be protected while it is in your possession and responsibly destroyed when keeping it is no longer of value to you or your client.

Mobile Shredding Services Maintain Information Security

For all but the smallest businesses, sitting at a desk shredding client files a page at a time with a desktop shredder is simply not an option. Keeping client files long after they have ceased providing value becomes a storage nightmare and a security risk quickly.

A mobile shredding service is often the best option to deal with obsolete client paperwork. We will come to your place of business so you never have to compromise your Information Security by transporting files, and we will take away the paper waste created and recycle it.

Good Information Security Policies Can Help You Land Bigger Clients

If your business is growing in the Central Florida area and you want to be able to break into larger markets with more prestigious clientele, then you need to make information security a priority. Large clients are going to be highly sensitive to anything that could cause PR issues.

They need to feel secure about your ability to handle sensitive information, and being able to show them your records are routinely destroyed by a trustworthy mobile shredding service can go a long ways toward establishing that trust. If you are interested in mobile shredding, then contact us today. Be viewed as an asset instead of a liability by getting reinforcing your information security.

July 22nd, 2014

WATCH Your Back with Hard Drive Destruction Services

hard-drive-destruction-serviceDoes your company have a store room filled with old computers? You may want to consider our Hard Drive Destruction Services to properly and legally dispose of the records stored on discarded electronic media. It’s not enough to just wipe or erase your hard drive.

We recently highlighted just a few of the reasons why you need to properly dispose of paper documents.  Your exposure is even worse with electronic information!

The agencies that require proper data destruction include Health Insurance Portability and Accountability Act (HIPPA), Fair and Accurate Credit Transactions Act (FACTA), Florida Unlawful Use of Personal Identification Information Act and at least five others that we reported in that article.

Virtually every piece of paper in your files was probably created or stored on a computer or server that you may not even be using any longer. You are obligated to destroy all sensitive information about employees, patients, clients and customers.  How many credit cards or social security numbers do you have on those hard drives that you are planning to donate to a local charity?

Here are just a few examples of companies who admitted customer records being compromised.  How many thefts of data go unreported?

How many hard drives do you have laying in a junk pile that you would not even notice just “walking out the door?”

There are also potential disclosure and liability issues to be considered. Would you really want some of the private reports you have on your hard drives available for the world to see?

Consider this case where no less than the head of the IRS defends the service’s right to destroy data:

“it was revealed last week that the agency had lost some emails sent to and from Lois Lerner, the retired head of the agency’s Exempt Organizations division” and then in a related article “Lawmakers Want to Dig Up IRS’s ‘Hard Drive Cemetery.”  

Do you have your own hard drive cemetery filled with sensitive information?

Call 877-974-7337 or contact us.  We will gladly review your situation and make you aware of all legal obligations you may have for electronic media retention and destruction.

June 5th, 2014

We Can Dispose of Old XP Windows Based PC’s to Protect You from Business Identity Theft

It’s not enough that criminals are stealing the identities of individuals. Oh, no. Now they are stealing that of businesses. Just as with personal identity theft, businesses must no longer leave things to chance. That chance is all it takes for an identity thief to wreck all you’ve worked so hard to have. How bad is it? The Wall Street Cheat Sheet reports that businesses could be blamed for the crime, and made to pay restitution. A similar issue is that employee information could be stolen, if it isn’t stored properly. How can a business protect itself?

C’mon, What Can They Really Do?

Identity thieves can get a business’ financial numbers and do serious damage to the business. If the business owner finds that credit accounts have been opened in the business’ name, loans taken out in the business’ name or items bought using the business’ credit cards, then the business owner is in deep trouble. Identity thieves can use the tax ID number to commit income tax fraud and mess with the payroll. Thieves gain this information from a variety of places, one of which (Secure On-Site Shredding can dispose of old XP Windows based PCs) can be helped. The really bad thing is that all this could be going on without the business owner’s knowledge. Only when he needs a loan for expansion or notices oddities on the credit card statements could he discover what has been going on. Not only that, but while he is trying to repair the problems, he could very well lose business and be forced to shut down.

What Else Can They Do?

Everyone is now aware of personal identity theft. The spectacular hack job done on Target last Christmas has served as fair warning to everyone that no one is safe. Here’s another thing to think about: identity thieves can still steal a business owner’s personal information. Your personal information is often tied in with your business information. It is needed for credit purposes, licensing and banking. Indeed, one of the first places identity thieves get their ideas is from public records of a business’ tax ID. Thus, a business owner is in double jeopardy, so to speak, from identity thieves.

What is the Answer?

Much information is garnered from businesses who upgrade their computer and communications systems. Often they simply put the old computers out by the road for pick-up. The Fresno Bee quoted an identity theft suspect as saying “the trashcan is golden”. You would be amazed at how much information is left on hard drives people thought they had cleaned. Now, we can dispose of old XP Windows based PCs. The hard drive is shredded, and the other components recycled. No one will gain access to customer or employee information, nor will they garner sensitive business information. But there is more than a business owner can do.

  • Read this article on www.sba.gov to learn how to prevent and detect business identity theft.

Personal identity theft protection is now available. Unfortunately, it doesn’t cover your business. While SOS can dispose of old XP Windows based PCs and is providing security in one way, the business owner can look into business identity theft protection.

Other means of protection the business owner himself may implement and monitor. They include:

  • Protect your EIN as if it were your social security number.
  • Keep your business information securely stored and not accessible to unauthorized persons.
  • Shred old or obsolete records. Do not toss them in the trash.
  • Monitor daily your banking accounts, credit accounts and any wire transfers your company handles.

SOS can dispose of old XP Windows based PCs is only one method of protection, but there is plenty more the business owner can do to watch his back. Learn helpful tips at www.businessidtheft.org. The Better Business Bureau, the police and the Chamber of Commerce may have more information specific to your town, county and state. However, contact us for secure shredding of your papers and hard drives. We take identity theft seriously.