July, 2014

July 25th, 2014

You Owe Your Clients Top Knotch Information Security

florida-shredding-securityTrust is the key to keeping long term clients, and they need to be able to trust more than just your products. Your clients need to be able to trust that all the personal information they provide you with will be kept secure. Your clients provide you with a wealth of personal information in every transaction they make with you.

The simple act of paying you for your product or services requires your client provide you with enough information to put themselves at risk for identity theft if you are not properly handling that information. To properly protect that information, it needs to be protected while it is in your possession and responsibly destroyed when keeping it is no longer of value to you or your client.

Mobile Shredding Services Maintain Information Security

For all but the smallest businesses, sitting at a desk shredding client files a page at a time with a desktop shredder is simply not an option. Keeping client files long after they have ceased providing value becomes a storage nightmare and a security risk quickly.

A mobile shredding service is often the best option to deal with obsolete client paperwork. We will come to your place of business so you never have to compromise your Information Security by transporting files, and we will take away the paper waste created and recycle it.

Good Information Security Policies Can Help You Land Bigger Clients

If your business is growing in the Central Florida area and you want to be able to break into larger markets with more prestigious clientele, then you need to make information security a priority. Large clients are going to be highly sensitive to anything that could cause PR issues.

They need to feel secure about your ability to handle sensitive information, and being able to show them your records are routinely destroyed by a trustworthy mobile shredding service can go a long ways toward establishing that trust. If you are interested in mobile shredding, then contact us today. Be viewed as an asset instead of a liability by getting reinforcing your information security.

July 22nd, 2014

WATCH Your Back with Hard Drive Destruction Services

hard-drive-destruction-serviceDoes your company have a store room filled with old computers? You may want to consider our Hard Drive Destruction Services to properly and legally dispose of the records stored on discarded electronic media. It’s not enough to just wipe or erase your hard drive.

We recently highlighted just a few of the reasons why you need to properly dispose of paper documents.  Your exposure is even worse with electronic information!

The agencies that require proper data destruction include Health Insurance Portability and Accountability Act (HIPPA), Fair and Accurate Credit Transactions Act (FACTA), Florida Unlawful Use of Personal Identification Information Act and at least five others that we reported in that article.

Virtually every piece of paper in your files was probably created or stored on a computer or server that you may not even be using any longer. You are obligated to destroy all sensitive information about employees, patients, clients and customers.  How many credit cards or social security numbers do you have on those hard drives that you are planning to donate to a local charity?

Here are just a few examples of companies who admitted customer records being compromised.  How many thefts of data go unreported?

How many hard drives do you have laying in a junk pile that you would not even notice just “walking out the door?”

There are also potential disclosure and liability issues to be considered. Would you really want some of the private reports you have on your hard drives available for the world to see?

Consider this case where no less than the head of the IRS defends the service’s right to destroy data:

“it was revealed last week that the agency had lost some emails sent to and from Lois Lerner, the retired head of the agency’s Exempt Organizations division” and then in a related article “Lawmakers Want to Dig Up IRS’s ‘Hard Drive Cemetery.”  

Do you have your own hard drive cemetery filled with sensitive information?

Call 877-974-7337 or contact us.  We will gladly review your situation and make you aware of all legal obligations you may have for electronic media retention and destruction.

July 9th, 2014

FAQs on Mobile Shredding and Secure On-Site Shredding

FAQs-paper-shredding-serviceAs with almost anything, there are several concerns, misconceptions, misunderstandings and questions about Mobile Shredding. We decided to compile a list of these concerns along with some of the questions our prospective clients ask us when they are considering working with us.

So here are the Frequently Asked Questions about Mobile Shredding, the Shredding Industry in General and some specifics on Secure On-Site Shredding.

  1. “What are the main reasons that people use Mobile Shredding as opposed to on-site shredding?” Mobile Shredding AKA On Premise Shredding was designed for clients who were concerned with “chain of custody” and wanted “witnessed destruction” of sensitive documents.
  2. “How does Mobile Shredding Work?” – At Secure On-Site Shredding, we bring our Automated High Speed truck to your facility and use a secure cross cut pulverizing process to shred the documents in your parking lot or wherever you designate.
  3. “What are the reasons that people shred documents in the first place?” – The reasons we here most from our clients are: legal issues, concerns over security, identity theft, protection of personal information and recycling. Legal Issues are by far the most common reason.
  4. “Why not just shred everything ourselves? Why do we need a service?” As with any DIY concept, your time or the time of your staff is usually more valuable doing something else. Even if you have a lower paid member of your staff doing the shredding, it is usually more economical to hire a service. Professional shredding staff with high speed equipment can process far more documents per minute than an employee on your site with low speed equipment.
  5. “Do I need to pre sort documents, remove staples and paper clips, etc.?”  No. Our equipment handles all that. You just get it into one of the secure locked containers that we provide and you are done!

Call 877-974-7337 or contact us. We will gladly answer any additional questions you may have.